Privacy Policy

Open Circle Group Therapy(“we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal information when you visit our website or use our services.

Information We Collect

We collect only the minimum information necessary to respond to your inquiries and provide our services:

• Contact form submissions: name, email address, phone number (if provided), your area of interest, referral source, and any message you include.
• Workshop reservations: name, email address, phone number (if provided), number of spots, and any note you include.
• Future workshop notifications: if you ask to hear about future workshops and events, your name and email address.
• Website usage data: We do not use analytics cookies or tracking technologies unless you provide explicit consent.

How We Use Your Information

Information submitted through the contact form is used solely to respond to your inquiry and, if applicable, to schedule a consultation. Workshop reservations are used to confirm your place and send payment details. If you ask to hear about future workshops and events, your email address is used only to tell you when a new one is scheduled; every such email includes an unsubscribe link, and unsubscribing takes effect immediately. We do not sell your information to third parties or share it with anyone outside of Open Circle Group Therapy unless required by law.

Protected Health Information (PHI)

This website does not collect, store, or transmit Protected Health Information (PHI) as defined by the Health Insurance Portability and Accountability Act (HIPAA). Contact form submissions are general inquiries and are not part of your clinical record.

All clinical documentation, treatment records, and health-related communications are handled exclusively through HIPAA-compliant platforms (such as our electronic health record and telehealth system), not through this website.

Data Security

We take reasonable precautions to protect your personal information. Form submissions are transmitted securely, delivered to the practitioner's email, and stored in a private database that is not publicly accessible.

Third-Party Services

This website may include links to or integrations with the following third-party services, each governed by their own privacy policies:

• Calendly — for scheduling consultations
• Ivy Pay — for payment processing (used off-site, post-intake)
• Resend — for secure email delivery of form submissions, confirmations, and workshop announcements
• Supabase — for secure storage of form submissions

We encourage you to review the privacy policies of these services if you have questions about how they handle your data.

Cookies

This website uses only essential cookies necessary for the site to function properly. We do not use analytics, advertising, or tracking cookies unless you explicitly opt in. You may control cookie preferences through the banner displayed when you first visit the site.

Your Rights

You have the right to request access to, correction of, or deletion of any personal information we hold about you. To make such a request, please contact us at the email address below.

Children's Privacy

This website is not directed at individuals under the age of 18. We do not knowingly collect personal information from children.

Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated effective date. We encourage you to review this policy periodically.

Contact Us

If you have any questions about this Privacy Policy or how your information is handled, please contact us at: contact@opencirclegrouptherapy.com